The 90-Day Reporting Requirement - Notification of Change in Ownership Endorsement (WC 00 04 14A) provides that changes in ownership and/or combinability status must be reported by the employer to its carrier(s) within 90 days of the date of the change. This is accomplished by submitting a completed Confidential Request for Information Form (see the ERM-14 Form in Appendix).
Failure to report changes in ownership according to Endorsement WC 00 04 14A may be considered modification evasion. Rule 3-F.
The employer, carrier(s), or agent(s) of the employer must submit the ownership and/or combinability status information on the ERM-14 Form directly to the Operations Department of the Rating Board or through an online application available on our website at www.nycirb.org. This Department will review the information submitted regarding each change and determine the impact, if any, on the experience rating modification(s) of the entities involved.
The complexity of certain transactions may require the Rating Board to request additional information. The Rating Board may also research public and/or other available records to verify provided information. This information is used to assist in clarifying complex situations or possible modification evasion. Refer to Rule 3-F.
Changes in ownership interest may affect the use of an entity's experience in future experience ratings. Based on the rules of this Plan, when a change occurs, the Rating Board will determine whether to exclude or retain an entity's experience in the rating calculation. Refer to Rule 3-A for reporting requirements.
In addition, if the Rating Board determines that the ownership transaction improperly affected the experience rating modification, it will take necessary action according to Rule 3-F.
Types of Ownership Changes
For purposes of this Plan, a change in ownership includes any of the following:
(1) Sale, transfer, or conveyance of all or a portion of an entity's ownership interest.
(2) Sale, transfer, or conveyance of an entity's physical assets to another entity
that takes over its operations
(3) Merger or consolidation of two or more entities
(4) Formation of a new entity that acts as, or in effect is, a successor to another entity that:
(a) Has dissolved
(b) Is non-operative
(c) May continue to operate in a limited capacity
(5) An irrevocable trust or receiver, established either voluntarily or by court mandate
For purposes of this Plan, a change in ownership does not include the following.
(1) Entities entering or leaving employee leasing arrangements
(2) Creation or dissolution of joint ventures
(3) Wrap-up projects
(4) Establishment of, or change in, a revocable trust
(5) Establishment of "debtor in possession" status
(6) Entities entering or leaving affiliation, franchise and/or management agreements
(7) Probate proceedings (until a disposition of the estate is complete)
Note: For more information on experience rating of employee leasing arrangements, joint ventures, and wrap-up projects, refer to Rule 5.
- For purposes of this Plan, a change in ownership includes any of the following:
Impact of Ownership Changes
Ownership changes may result in a change in:
- Experience rating modification(s).
- Combinability status with other entities.
- Premium eligibility status - an entity may or may not qualify to be experience rated. Refer to Rule 2-A for more information regarding premium eligibility.
- Rating Effective Date
- The Combination of Two or More Entities requires common majority ownership. Combination requires that:
- The same person, group of persons or corporation owns more than 50% of each entity, or
- An entity owns a majority interest in another entity, which in turn owns a majority interest in another entity. All entities are combinable for experience rating purposes regardless of the number of entities involved.
- Determination of Majority Ownership Interest is based on the following:
- Majority of issued voting stock
- Majority of the owners, partners or members if no voting stock is issued
- Majority of the board of directors or comparable governing body if a. or b. is not applicable.
- Participation of each general partner in the profits of a partnership. Limited partners are not considered in determining majority interest.
- The same central authority that appoints or controls the appointment of the board of trustees or similar body, and exercises direct, complete and active control over the finances, properties, operations and activities of separate legal entities within the same religious denomination.
- Ownership interest held by an entity as fiduciary. Such an entity's total ownership interest will also include any ownership held in a nonfiduciary capacity.
|Note:||For purposes of this rule, fiduciary does not include a debtor in possession, a trustee under a revocable trust, or a franchisor.|
- Multiple Combinations
- More than one combination of entities may be possible within a group of entities. The selection of combinations is based on the combination that involves the most entities.
- If Rule 3-D-3-a does not result in a single group with a majority of entities, the combination will be based on the group that has the largest amount of estimated standard premium. The estimated standard premium is based on the policies in effect at the time of the combination.
- The experience of any entity may be used in only one combination.
Transfer of Experience
Changes in ownership or combination status may or may not result in revisions of experienced rating modifications. The Rating Board will request separate data from the carrier when appropriate. In certain cases, documentation may be needed to validate the accuracy of the submitted data.
The experience for any entity undergoing a change in ownership will be retained or transferred to the experience ratings of the acquiring, surviving or new entity unless specifically excluded by this Plan.
Transfer of Experience Table 1
|If the single or multiple entity risk disposes of all of its operations and the purchaser…||Then…|
|Does not have any prior or current policies or experience||The experience will be retained in the future experience ratings of the purchaser, subject to Rule 2-A|
||The experience will be retained in the future experience ratings of the purchaser and combined with the other experience of the purchaser, subject to Rule 2-A|
Transfer of Experience Table 2
|If the Single or multiple entity risk…||And the purchaser…||Then…|
Exclusion of Experience
Rare circumstances may require that experience for any entity undergoing a change in ownership be excluded from future experience ratings. The experience will be excluded only if the Rating Board confirms all of the following:
- The change must be a material change such that:
The entire ownership interest after the change had no ownership interest before the change, or
The collective ownership of all those having interest in an entity results in either less than:
1/3 ownership before the change, or
1/2 ownership after the change; and
- The material change in ownership is accompanied by a change in operations sufficient to result in reclassification of the governing classification; and
- The material change in ownership is accompanied by a change in the process and hazard of the operations. Change in process and hazard is determined by the Rating Board.
Except for action that may be taken under Rule 3-F, experience is not otherwise excluded for employee leasing companies and temporary employment agencies. For more information on employee leasing companies, refer to Rule 5-B.
- Recalculation and Application of Experience Rating Modifications
- If a change in ownership and/or combinability status occurs, recalculation of experience rating modifications may be required, as described in the table below. Changes in ownership and/or combinability status may also result in a change in rating effective date, as determined by the Rating Board.
If the first written reporting of the change by either the acquiring entity or acquired entity to their carrier or to the Rating Board occurs… Then the recalculation and application of the revised experience rating modifications(s) will be as of the…
Within 90 days of the date of the change
Date of the change
More than 90 days after the date of the change
Next rating effective date following the earliest notice of the change received by a carrier or the rating organization
- Recalculation and application of experience rating modifications in conjunction with this rule is subject to Rules 3-F and 4-E
Some employers, or their representatives, may take actions for the purpose of avoiding an experience rating modification. Others may take actions for otherwise legitimate business reasons that nonetheless result in the improper application of an experience rating modification. Regardless of intent, any action that results in the miscalculation or misapplication of an experience rating modification determined in accordance with this Plan is prohibited. These actions include, but are not limited to:
- Failure to report changes in ownership according to Endorsement WC 00 04 14 A
- A change in ownership
- A change in combinability status
- Creation of new entity
- Transfer of operations from one entity to another entity that is not combinable according to Rule 3-D
- Misrepresentation on audits or failure to cooperate with an audit
Rating Board Response
In such circumstances, the Rating Board may obtain any information that indicates evasion or improper calculation or application of experience rating modifications due to actions included, but not limited to, those listed in Rule 3-F-1.
The Rating Board will act to ensure the proper calculation and application of all current and preceding experience rating modifications impacted by these actions. This includes, but is not limited to the:
- Combination of experience that would otherwise not be combinable according to Rules 3-D and 3-E-1
- Separation of experience that would otherwise be combinable according to Rules 3-D and 3-E-1
- Exclusion of experience that would otherwise be included according to Rule 3-E-1
- Continuation of experience that would otherwise be excluded according to Rules 3-E-1 and 3-E-2
- Issuance of experience rating modifications that were not originally issued
- Revision and/or retraction of experience rating modifications